Appendix D: How to Raise a Support Request

The Support Portal can act as a dedicated hub for users to manage their support request. User can manage and raise new ticket through the Support Portal. To access the support portal:

1. Navigate to the menu bar on the left and open the Maintenance tab
2. Select the Support Portal option
3. A new window to the support portal will open

1.1 Assessments to be made before reporting an issue

Stores that are found to have an inaccuracy in the data may raise an alarm for FootfallCam personnel to investigate. However, the user must ensure that the data issue raised to FootfallCam personnel is not caused by false alarms. To investigate whether a site have data issues and its legitimacy:

1.2 FootfallCam Support Workflows

All support services and communications are conducted via the Support Portal module within the FootfallCam Analytic Manager. All users are provided with access into the Issue Tracker to report the current issues with their people counting devices. Once a user has reported their issues via the Issue Tracker, FootfallCam support personnel will diagnose the issue and reply directly for customer to act. The Issue Tracker facilitates the communicate between the user and FootfallCam support personnel.

1.2.1 General Support Enquiry 

The flowchart below is used to showcase the process of support from FootfallCam and how are issues reviewed. The flow chart will be reviewed every three months to ensure that it properly addresses all concerns the management has raised.

The control panel process in place to ensure that the agreed KPI service level is meant with a built-in workflow and contingency plan should unexpected issues arises. From the issue tracker, the management will have an overview of outstanding issues, each issue being tracked and with a defined action plan going forward.

1.2.2 Returned Merchandise Authorisation

To minimize the disruption and loss of counting data when a FootfallCam is defective, FootfallCam have established a returned merchandise authorisation process in place to hasten the process. With the RMA process, FootfallCam can ensure that the user devices will be properly diagnose and rectify remotely, prior to resorting to swapping out the device for a new one.

Users may make a request for an RMA unit through the FootfallCam Analytic Manager issue tracker. From there, FootfallCam personnel will perform the necessary diagnosis prior to approving the return for the unit and shipping out a new device to the user.

1.3 Raising an Issue

STEP 1 - Click on Maintenance > Support Portal to access the Support Portal page.

STEP 2 - Click on +Raise a Ticket button to access the Raise a Trouble Ticket page.

STEP 3 - Complete the process by entering all the required fields and click on Submit button.

2. Click Raise a Ticket and fill-up the form then Submit.

• Issue Level: Site Level
• Counter is not allocate: untick
• Site: Choose the store name
• lease select if it's counter specific issue: Select the device you want to report in the drop down
• Ticket Subject: High level description of the issue
  • Category: This will depend on the issue. Check the definition of the different categories below.
  • When does it happen?: Select the date
  • Comment: Answer the following questions
    • What is the problem?
    • Where did it occur?
    • When did it occur?
    • Which device?
    • How did it happen?
• Click Attach file if you need to include photos, screenshots, or videos in the ticket.
• CC: If another user needs to be copied in the ticket

Level of support	Job Scope
First Line (1-day SLA)	Initial Assessment and Localise Issue Aim: To understand the customer concerns and validate if it was an issue Did the customer provide sufficient information for you to understand the issue raised? What did customer expect to see or expect the function to work?  To pinpoint the area that most likely causes the issue and pass to the relevant specialist to  follow up on the diagnosis
Second Line (3-day SLA)	Diagnostic Aim: Identify the root cause for the issue by detail diagnostic process (sometime will required to book remote access session to diagnose issue) Carry out the diagnostics at the specific area Is it a new issue or common pattern from previous issue? If the Issue has the fix deployed, will fix it immediately after the diagnostic  If the Issue required a structure change or new bug which need a proper way to resolve it will raise to third line specialist  99% of the issue can be resolved in this level and would not required to third line
Third Line	Action  Aim: To provide the plan and ETA for the issue unable to resolved by second line  Will provide the explanation of the plan, and the scope and hour required to develop the new feature/ new structure change/ firmware patch

Tickets Categories 

Categories	SLA	Description
Data Accuracy Issue*	3 Days	Includes requests for verifying the accuracy of data or tuning the system to correct any discrepancies in data. This could involve investigating unusual data trends or discrepancies in reported metrics.
Installation Support *	1 Day	Covers enquiries related to the physical installation of devices, such as setting up the hardware on-site. Also includes requests for retrieving or resetting device Wi-Fi credentials and Live view passwords needed for accessing the device
Portal Issue *	1 Day	Involves resolving issues users encounter on various portals, including the Support Portal, V9 Portal, and Partner Portal. Common issues include errors in dashboards or reports, problems with logging in, or system glitches
Server*	3 Days	Addresses server-related issues, such as slow loading times, receiving 'Bad Request' errors, 'Not Found' errors, server overcapacity issues, or when resources are unavailable. These issues can impact the performance and accessibility of the system.
Customer Enquiries*	1 Day	Encompasses general customer enquiries, particularly those related to the configuration of sites, devices, and user management in the V9 Portal and Partner Portal. This also includes providing answers to frequently asked questions (FAQs).
Device	1 Days	Covers issues related to the devices themselves, such as when a device goes offline, when there is missing in-out data, abnormal LED indicators (e.g., the LED is not solid blue as expected), difficulties in renaming devices, patch upgrade requests, or problems with the live view feature.
API Integration	7 Days	Pertains to enquiries related to the integration of the Cube API or other APIs. This could include questions about how to implement API integrations, troubleshoot issues, or configure settings for optimal performance.
Wi-Fi Data	3 Days	Deals with issues concerning Wi-Fi data, such as missing or abnormal readings related to outside traffic, returning customers, visit duration, or other metrics derived from Wi-Fi data. This might involve investigating and correcting data discrepancies.

1.4 Manage Existing Ticket

STEP 1 - Click on Maintenance > Support Portal to access the Support Portal page.

STEP 2 - Click on the ticket to manage.

Section	Description
1. Ticket Info	Section 1 shows the ticket details.
2. Message	Section 2 shows the conversation between user and FootfallCam Support Team.
3. Category	Section 3 shows the progression of task created for FootfallCam.
4. Stage	Section 4 shows the current status of ticket.

1.4.1 Section 1 - Ticket Info

Item	Description
1. Ticket ID	To indicate the issue reference number.
2.Ticket Subject	To indicate the subject of issue faced.
3. Ticket Status	Open: Issue submitted by user and being investigated by the FootfallCam Support Team.
	Re-verification Approved: Ongoing re-verification process.
	Difficult to Tune: Verification process stuck due to certain limitation.
	Proposed to Close: Issue is waiting for closure.
	Close: Issue closed.
4. Next Action	To indicate the action is pending for customer or FootfallCam Support.
5. Category	To indicate the category of issue faced. (Info: FootfallCam Support might change the category if there is any more precise category.)
6. Reported Counter(s)	To indicate the counter serial with issue.
7. Requester	To indicate the person in contact.
8. CC	To indicate the second person in-contact.

1.4.2 Section 2 - Messages

Follow the steps as below to reply the messages:

STEP 1 - Click on + New Message button.

STEP 2 - Filling in the comment and click on Send button to complete the process.

1.4.3 Section 3 - Comment Box

Item	Description
1. Task / Comment	To indicate action task created for FootfallCam Support Team.
2. Hours	To indicate the time needed.
3. Type	To indicate type of the action task. (Info: Type of action task included Support Operation, Software Comment, Business Comment, Customer Request, Firmware Comment or Internal Comment.)
4. Expected Date	To indicate the deadline of action task.
5. Status	To indicate the current status of action task.

1.4.4 Section 4 - Stage

Stage	Description
First Line Support	1st Line Support Info from FootfallCam Support Team included Action / Status, Comment, Person In-Charge, Date and Service-Level Agreement (SLA).
Second Line Support	2nd Line Support Info from FootfallCam Support Team included Comment, Person In-Charge and Date.
Propose to Close	Comment from FootfallCam Support Team after FootfallCam team has diagnosed the issue and resolve it. If there is no outstanding issue(s) in the ticket, user should click on Mark as Closed or drop a message to the FootfallCam Support Team in the ticket if further follow up is required.

1.5 FootfallCam Support Chat App 

1.5.1 FootfallCam Support Chat App Installation Link

STEP 1 - install the application from the mobile app store

(iOS) : https://apps.apple.com/us/app/footfallcam-support-app/id1535145101
(ANDROID) : https://play.google.com/store/apps/details?id=chat.ffc.support
(WINDOWS) : https://www.footfallcam.com/Content/data/documents/Support-Chat-App-Installer/Footfallcam-Support-Chat-App-Installer_Windows.exe
(HUAWEI / APK File) : https://www.footfallcam.com/Content/data/documents/Support-Chat-App-Installer/Footfallcam-Support-Chat-App-Installer_HUAWEI-APK_v1.0.6.11.apk

1.5.2 Log in Method

End-User Login Method

Step 1 - Click on the FFC Cloud / Reseller / Installer Login button to open a pop-up window.

Step 2 - Enter your email address and the password. Next, click the Login button to login to Support Chat App.

Login Email: (refer to FootfallCam Analytic Manager™ account Email Address)
Password: (refer to FootfallCam Analytic Manager™ account password) 

1.5.3 Change User Password

STEP 1 - Access to FootfallCam Analytic Manager™:V9 forgot password / V8 Forgot password
STEP 2 - Enter your email address and click on Submit for V9 / Enter your username and click on Submit for V8
STEP 3 - Check your inbox for the new password generated by FootfallCam server.
STEP 4 - Access to FootfallCam Analytic Manager™: http://v9.footfallcam.com with new generated password.
STEP 5 - Click on your username on the top right and select "Profile".
STEP 6 - Click on Change Password and enter your preferred password.
STEP 7- Click on Save to complete the process.

1.5.4 Adding New Users

End-User:

In order to be added into support chat group, you will need to have an Analytics Manager account created. If you does not have an account, kindly contact your Analytic Manager account admin to create a user for you, portal admin may refer to Analytics Manager New User Creation user guide for further information.

If you already have an Analytics Manager account, please contact your Reseller or FootfallCam Team to get approval by providing the Username and Support Chatroom Name.

STEP 1 - Create an FootfallCam Analytic Manager account for the email to be added into chat group if you do not have any yet. [Refer user guide here to create new user.]
STEP 2 - If you have an reseller, kindly raise to your reseller with support chat group name and username to get the approval to join respective support chat group. 
If you are directly under FootfallCam, kindly raise a support ticket with the support chat group name and username to get approval be added into the chat group. [Raise the ticket with category "Work Order Request".]
STEP 3 - Once the reseller / FootfallCam team review the case and approved, the user will be added into the chat group.